CLOUDVICE ERP Engagement

City in Michigan - Modernizing Financial and Procurement Processes

Business Challenge

The City in Wayne County, Michigan, faced inefficiencies with its manual finance processes and reliance on Excel for budgeting and planning. The approval process required physical signatures, causing delays and errors. Additionally, the procure-to-pay (P2P) process was manual, with budget and department managers lacking real-time budget insights.

Our Achievements

CLOUDVICE implemented a comprehensive solution to modernize the city's finance and budgeting processes. Our solution included automating requisition, purchasing, and contract management workflows. We developed real-time Budgetary Control dashboards and custom reports for detailed budget analysis. We introduced an AI-driven Automated Invoice Processing (AIP) model, implemented GASB accounting standards, and automated various financial tasks including bank file transmissions and payroll journals. CLOUDVICE implemented a comprehensive solution to modernize the city's finance and budgeting processes. Our solution included automating requisition, purchasing, and contract management workflows. We developed real-time Budgetary Control dashboards and custom reports for detailed budget analysis. We introduced an AI-driven Automated Invoice Processing (AIP) model, implemented GASB accounting standards, and automated various financial tasks including bank file transmissions and payroll journals.

Results

  • 24/7 business continuity through Oracle Cloud modern business processes
  • Centralized Budgeting improves efficiency by 3X
  • Automated P2P process improves Procurement efficiency by 2X
  • Proactively educating City with new feature Analysis for quarterly enhancements
  • Improved month end and year end closure cycle time by 2X